Are you a highly organized, proactive multitasker who thrives in a fast-paced professional environment? We're looking for a reliable and detail-oriented Administrative Assistant to play a key role in supporting our team and keeping daily operations running smoothly.
This role is ideal for someone who enjoys coordination, communication, and being the go-to person who makes things happen behind the scenes.
Your new role As an Administrative Assistant, you'll provide comprehensive administrative and operational support, including:
- Managing schedules: arranging meetings, conference calls, and video conferences
- Coordinating travel plans, logistics, and detailed itineraries
- Preparing expense reimbursements and handling invoices
- Creating PowerPoint presentations and preparing meeting materials
- Preparing reports and maintaining accurate client contact information in internal systems
- Proofreading translations in English and Simplified/Traditional Chinese
- Supporting client events, roadshows, and seminars
- Assisting the Office Manager and providing backup support to other assistants when needed
What you'll need to succeed - Proven experience in an administrative support role (experience in the financial industry is a plus)
- Strong proficiency in MS Word, Excel, PowerPoint, and Chinese word processing
- Excellent command of spoken and written English, Mandarin, and Cantonese
- A flexible, reliable team player who is willing to work longer hours when required
- Highly detail-oriented, self-motivated, and able to handle multiple tasks under pressure
- A professional who is pleasant, responsible, mature, fast-learning, proactive, and able to work independently
What you'll get in return - Exposure to a professional, dynamic work environment
- Opportunities to work closely with senior stakeholders and clients
- A role where your organizational skills truly make an impact
- A collaborative team that values reliability and initiative
What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.