To provide all-round administrative and operational support to the Admin Team, ensuring smooth daily office operations and effective coordination of travel, procurement, facilities/tenancy matters, and corporate events in a banking environment.
Key Responsibilities General Administration - Provide day-to-day administrative support to the Admin Team and internal stakeholders
- Handle document filing, record keeping, and data entry with high accuracy
- Assist in preparing reports, schedules, and administrative correspondence
- Support ad-hoc administrative tasks as assigned
Travel Arrangement - Coordinate business travel arrangements, including flights, hotels, visas, and ground transportation
- Prepare travel itineraries and ensure compliance with internal travel policies
- Process travel expense claims and maintain related records
Procurement & Vendor Management - Assist in procurement activities, including sourcing quotations, preparing purchase orders, and following up on deliveries
- Liaise with vendors and service providers to ensure timely and quality service delivery
- Maintain procurement records in accordance with internal policies
Facilities & Tenancy Management - Support office facilities operations, including repairs, maintenance, and office supplies
- Assist in managing office/house tenancy matters, such as lease documentation, renewals, payments, and coordination with landlords or property management companies
- Coordinate with internal users and external parties on facilities-related issues
Corporate Events & Activities - Assist in planning and coordinating corporate events, meetings, and staff activities
- Handle logistics arrangements such as venue booking, catering, materials preparation, and on-site support
- Liaise with internal departments and external vendors to ensure smooth execution of events
Compliance & Controls - Ensure administrative processes comply with internal policies, procedures, and regulatory requirements
- Support internal and external audits by preparing documentation when required
Requirements - Diploma or above in Business Administration or related discipline
- Strong organizational and time-management skills
- Good interpersonal and communication skills
- Detail-minded, responsible, and able to handle multiple tasks
- Proficient in MS Word, Excel, and PowerPoint
- Good command of spoken and written English and Chinese (Cantonese and Mandarin is an advantage)
- Proactive, flexible, and willing to learn
- Team-oriented with a positive working attitude
- Able to work independently and under supervision in a structured environment
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