Administrator, Administration

Key Areas of Responsibilities

1. Corporate Credit Card – process application / cancellation / dispute resolution of corporate credit card upon request
2. ISO 14001 – maintain necessary ISO records for HK office and implement new ISO related ideas
3. OA processing including Lease renewal, Procure to Pay; NI; PR
4. Facility / Office Management – handles day-to-day operation of the office including regular maintenance on office equipment, seat allocation, office hygiene, access right control, purchase of staff messing and stay on top of any potential issues
5. Rebranding Project - following the group guideline to prepare necessary stationaries, name card templates in a timely manner, as well as arranging office reception logos for different entities across different locations
6. Addressing business space requirements, establish good working relationship with the business lines to ensure their space needs are addressed and any refit are to their specifications and requirements
7. Handles other administrative matter including access card arrangement for New Joiners / Leavers / Visitors, register / deactivate of Octopus card (lift access) with building management, register / deactivate of Club membership and maintain up-to-date record, maintain petty cash float and prepare monthly report to F&A, assemble data and prepare payroll deduction report to HR and F&A for further processing, flower arrangement, lost and found record keeping, prepare Visa and APEC card application letter, etc.
8. Reception Duties Backup – perform daily reception duties, i.e. greeting visitors and receiving phone calls politely, monitor closely on room booking, keeping the meeting rooms clean and tidy after use
9. Forum support
10. Long Service Award procurement
11. Office Refit and Project Management
12. Support on sourcing and administration of staff benefits, wellness programs, clubs and memberships and events like lunch & learn, Town Hall, CITIC anniversary celebration, Christmas/CNY party celebration, family days, corporate lunches, conferences, ad hoc events
13. Sourcing and procurement of CSI branded merchandises like plush toy, desk calendar, laisee packet, corporate gifts for clients, etc.
14. Coordinate CSI shop order requests and logistics, manage office supplies in CSI shop and warehouse inventory

Requirements

1. Bachelor or above degree holder in any disciplines
2. A minimum of 5 years relevant working experience, with knowledge in administration
3. Good command of written and spoken English and Chinese (including Putonghua preferred).
4. Enthusiastic, proactive attitude and must be a good team player, willing to roll up the sleeves to get the job done
5. Strong interpersonal and communication skills
6. Must be a proactive self-starter, with the ability to meet deadlines
7. Good computer knowledge in Excel, PowerPoint and Word
8. Highly organized and disciplined
9. Passionate, energetic, proactive, confident and courteous
10. Happy to go ‘above and beyond to make this a success and expand current initiatives
11. Excellent organizational skills, including multitasking, time management, and meticulous attention to detail (a must)
12. Self-driven and ability to complete tasks from start to finish
13. Ability to handle pressure
14. Good team player, loyal to the team, easy going personality and motivated